Supplier Code of Conduct

1. Scope of Application:


The provisions of this Code of Conduct set forth Roshem Impact expectations for all suppliers with whom it does business. Roshem Impact expects that these principles apply to suppliers and their employees, parent, subsidiary or affiliate entities, and subcontractors. Prospective suppliers are invited to review the specific terms and conditions of contract and procurement policies of Roshem Impact in order to ascertain their current and future eligibility for specific Calls for Proposal on the Roshem Network https://roshem.net

2. Continuous Improvement


The provisions as set forth in this Code of Conduct provide the minimum standards expected of suppliers to Roshem Impact. Roshem Impact expects suppliers to strive to exceed both international and industry best practices. Roshem Impact recognizes that reaching some of the standards established in this Code of Conduct is a dynamic rather than static process and encourages suppliers to continually improve their workplace conditions accordingly.

3. Management, Monitoring and Evaluation:


It is the expectation of the Roshem Impact that its suppliers, at a minimum, have established clear goals toward meeting the standards set forth in this Code of Conduct. Roshem Impact expects that its suppliers will establish and maintain appropriate management systems related to the content of this Code of Conduct, and that they actively review, monitor and modify their management processes and business operations to ensure they align with the principles set forth in this Code of Conduct. Suppliers encouraged to operationalize their economic, social and environmental benefit principles and to communicate their progress annually to stakeholders, including, but not limited to, shareholders, management, employees, suppliers, community members, nonprofit organizations, government representatives, Stakeholder Board members, and non-executive members of their Board of Directors.

Labour:


4. Freedom of Association and Collective Bargaining: Roshem Impact expects its suppliers to recognize the freely-exercised right of workers, without distinction, to organize, further and defend their interests and to bargain collectively, as well as to protect those workers from any action or other form of discrimination related to the exercise of their right to organize, to carry out trade union activities and to bargain collectively.

5. Forced or Compulsory Labour: Roshem Impact expects its suppliers to prohibit forced or compulsory labour in all its forms.

6. Child Labour: Roshem Impact expects its suppliers not to employ: (a) children below 14 years of age or, if higher than that age, the minimum age of employment permitted by the law of the country or countries where the performance, in whole or in part, of a contract takes place, or the age of the end of compulsory schooling in that country or countries, whichever is higher; and (b) persons under the age of 18 for work that, by its nature or the circumstances in which it is carried out, is likely to harm the health, safety or morals of such persons.

7. Discrimination: Roshem Impactexpects its suppliers to ensure equality of opportunity and treatment in respect of employment and occupation without discrimination on grounds of race, colour, ethnic origin, religion, gender, gender expression, religion, political opinion, national extraction or social origin and such other ground as may be recognized under the national law of the country or countries where the performance, in whole or in part, of a contract takes place. Roshem Impact expects its suppliers to take all appropriate measures to ensure that neither themselves nor their parent, subsidiary, affiliate entities or their subcontractors are engaged in any gender-based or other discriminatory employment practices as defined within this Article, including those relating to recruitment, promotion, training, remuneration and benefits.

8. Wages, Working Hours and Other Conditions of Work: Roshem Impact expects its suppliers to ensure the payment of wages in legal tender, at regular intervals no longer than one month, in full and directly to the workers concerned. Suppliers should keep an appropriate record of such payments. Deductions from wages are permitted only under conditions and to the extent prescribed by the applicable law, regulations or collective agreement, and suppliers should inform
the workers concerned of such deductions at the time of each payment. The wages, hours of work and other conditions of work provided by suppliers should be not less favourable than the best conditions prevailing locally (i.e., as contained in: (i) collective agreements covering a substantial proportion of employers and workers; (ii) arbitration awards; or (iii) applicable laws or regulations), for work of the same character performed in the trade or industry concerned in the area where work is carried out.

9. Health and Safety: Roshem Impact expects its suppliers to ensure, so far as is reasonably practicable, that: (a) the workplaces, machinery, equipment and processes under their control are safe and without risk to health; (b) the chemical, physical and biological substances and agents under their control are without risk to health when the appropriate measures of protection are taken; and (c) where necessary, adequate protective clothing and protective equipment are
provided to prevent, so far as is reasonably practicable, risk of accidents or of adverse effects to health.

Human Rights:


10. Human Rights: Roshem Impact expects its suppliers to support and respect the protection of internationally proclaimed human rights and to ensure that they are not complicit in human rights abuses.

11. Harassment, Harsh or Inhumane Treatment: Roshem Impact expects its suppliers to create and maintain an environment that treats all employees with dignity and respect. Roshem Impact further expects that its suppliers, their parent, subsidiary and affiliated entities as well as any subcontractors, will neither use or engage in, nor allow their employees or other persons engaged by them to use or engage in, any: threats of violence, verbal or psychological harassment or abuse,
and/or sexual exploitation and abuse. Sexual exploitation and abuse violate universally recognized international legal norms and standards. Roshem Impact also expects its suppliers to create and maintain an environment that prevents sexual exploitation and abuse. The failure by a supplier to take preventive measures against sexual exploitation or abuse, to investigate allegations thereof, or to take corrective action when sexual exploitation or abuse has occurred, constitute grounds for termination of any agreement with Roshem Impact. Moreover, no harsh or inhumane treatment coercion or corporal punishment of any kind is tolerated, nor is there to be the threat of any such treatment.

12. Mines: Roshem Impact expects its suppliers not to engage in the sale or manufacture of anti-personnel mines or components utilized in the manufacture of anti-personnel mines.

Ethical conduct:


13. Corruption: Roshem Impact expects its suppliers to adhere to the highest standards of moral and ethical conduct, to respect local laws and not engage in any form of corrupt practices, including but not limited to extortion, fraud, or bribery.

Social Impact:


14. Philanthropy and Corporate Social Responsibility: Roshem Impact expects its suppliers to publish information related to their initiatives to donate portions of their revenue or profit to specifically outlined, measurable and verifiable positive social impact initiatives. Roshem Impact further expects its suppliers to have, at a minimum, a clearly outlined and public commitment to specific Corporate Social Responsibility initiatives alongside clearly defined descriptions of the beneficiaries of such initiatives. Roshem Impact provides preference to suppliers that have an impact investing mandate with a clear investment strategy, and clear and achievable impact outcomes related to economic, social and environmental benefit.

Environment:


15. Environmental: Roshem Impact expects its suppliers to have an effective environmental policy and to comply with existing legislation and regulations regarding the protection of the environment. Roshem Impact further expects its suppliers to maintain a commitment to achieving carbon neutrality and/or minimizing their carbon emissions, dependence on fossil fuels, while prioritizing a transition to renewable energy sources. Suppliers should wherever possible support a precautionary approach to environmental matters, undertake initiatives to promote greater environmental responsibility and encourage the diffusion of environmentally-friendly technologies implementing sound life-cycle practices, including technologies and solutions that further the development of a circular economy.

16. Chemical and Hazardous Materials: Chemical and other materials posing a hazard if released to the environment are to be identified and managed to ensure their safe handling, movement, storage, recycling or reuse and disposal.

17. Wastewater and Solid Waste: Wastewater and solid waste generated from operations, industrial processes and sanitation facilities are to be monitored, controlled and treated as required prior to discharge or disposal.

18. Deforestation: Roshem Impact hereby commits to refrain from engaging in business contracts or supply agreements with suppliers that are involved in deforestation activities, clear-cutting, or other unsustainable forestry management practices as related to the suppliers’s sourcing of commodities for the production of consumer or industrial products. Roshem Impact expects its suppliers to be dedicated to selling and developing products that are sourced from sustainable
forestry products, conserve the natural environment, help maintain biodiversity and help improve the lives of workers in the supply chain. Roshem Impact provides preference to suppliers that maintain commitments to sourcing FSC Certified forestry products, recycled wood fibre products, and sourcing forestry products through sustainable local programs. Roshem Impact further prioritizes suppliers that choosing suppliers that are able to show demonstrable improvements in their forest, climate and water footprint through participating in schemes such as the WWF Environmental Paper Company Index. Roshem Impact recognizes and prefers suppliers that have been independently verified or audited by a third party with regards to their environmental impact, and those that have have wood sourcing policies in place to ensure the avoidance of sourcing products from ancient and endangered forests.

19. Air Emissions: Air emissions of volatile organic chemicals, aerosols, corrosives, particulates, ozone depleting chemicals and combustion by-products generated from operations are to be characterized, monitored, controlled and treated by suppliers as required prior to discharge or disposal.

20. Minimize Waste, Maximize Recycling: Waste of all types, including water and energy, are to be reduced or eliminated at the source or by practices such as modifying production, maintenance and facility processes, materials substitution, conservation, recycling and re-using materials

Technology Company Screening and Prioritization


21. Roshem Impact provides preference to technology companies and technology service providers that are/have:

  • Independently verified by a third-party for their commitment to positive social and environmental impact
  • Carbon neutral or making effective and documented progress towards a transition to renewable energy sources
  • Committed to positive social impact related to their Governance practices and their impact on their Workers
  • Published an impact report related to their economic, social and environmental performance
  • Established a clear and verifiable Sustainable Development program with progress documented according clearly defined targets and indicators
  • Established a clear Corporate Social Responsibility, Impact Investing, and/or Philanthropic program

In the absence of documentation and verifiable information related to the prioritization considerations outlined in this Article, Roshem Impact reserves the right to terminate the
company’s business relationship with a technology company and/or technology service provider in favour of a supplier in this category that meets the standards outlined in this Article.

Prioritization:


22. Sustainable Development Goals, B Corporation Certification, Agricultural Certification, Woman-owned Business: Roshem Impact hereby formally commits to prioritize suppliers who meet some or all of the followi